Skip to main content

Managing Fixed Costs on Your Farm

Focus on fixed costs to make a big impact on your balance sheet.

Large tractor.
// Business Insights

There are two types of costs on your farm: Variable and fixed. Variable costs are relatively straightforward and include costs such as seed, fertilizers and chemicals. The cost of these fluctuate depending on market prices, but generally speaking, they will eventually moderate and only account for a portion of farmers’ costs. Fixed costs like labor, equipment and land rent, tend to adjust more slowly.

As profit margins shrink and commodity prices go down in our current ag economy, operations with high fixed costs could see prolonged periods of losses. Eventually, this can stress working capital and negatively impact operations if not adjusted quickly enough. There are two areas you can focus now that can make a big impact: equipment and land profitability.

First, get the records straight

Having accurate, detailed farm records will help you make objective, data-driven decisions about fixed-cost adjustments. At Farm Credit, we encourage growers to keep an eye not only on their input costs but also on their fixed costs. We can benchmark these fixed costs as a percentage of gross farm income on a grain farm. This provides a fuller picture of operating costs and can help farmers determine if a fixed cost is positively or negatively affecting the bottom line.

Find the right equipment balance

In recent profitable years, many farmers upgraded their equipment. And while that led to increased efficiencies, some farms likely overbought their equipment inventories.

This is an ideal time for farmers to analyze equipment utilization. Ask yourself: What equipment do I need to have? What is nice to have? And what am I not utilizing fully?

If a piece of equipment hasn’t been turned on or hooked up in over a year, it probably isn’t crucial to the operation. Liquidating these underutilized assets can help reduce costs.

However, make sure that equipment sales do not adversely impact the overall efficiency of your operation. The key here is to find the right balance. Aim to have the equipment you need to get the job done efficiently, but not be so over-equipped that assets sit idle.

Renting equipment, hiring custom work or pooling resources with neighbors are other ways to adjust equipment costs.

Assess land profitability

Whether rented or owned, every acre is unique. Some will be more profitable than others.

When looking at land costs, begin with an honest assessment of the profitability of each acre. Review past farm records to determine if rented land is covering at least the variable costs plus the rent payment. This is where keeping good records over time will pay significant dividends down the road. Land that doesn’t generate positive margins can stress an operation.

Armed with acre-by-acre numbers, you’ll be better prepared to negotiate rental rates with landlords to ensure your operation remains profitable as commodity prices lower.

Farmers who own their land should take a similar approach. Selling less profitable or unproductive land can lower fixed costs by reducing the cash flow needed for principal payments and interest expenses.

If questions arise when revisiting these approaches, talk with your lender about adjusting your fixed costs. He or she can help you develop a long-term plan and understand the pros and cons of adjusting fixed costs.

* Loans and leases are subject to credit approval. Additional terms and conditions may apply. Farm Credit Mid-America is an equal opportunity lender.

‡ Farm Credit Mid-America is an equal opportunity provider.

Farm Credit Mid-America territory includes Arkansas, Indiana, Kentucky, Missouri, Ohio and Tennessee. Arkansas includes Clay, Craighead, Crittenden, Cross, Desha (northeast of the White River), Greene, Lee, Mississippi, Phillips, Poinsett, and St. Francis counties. Missouri includes Carter, Ripley and Wayne counties. Kentucky excludes Ballard, Calloway, Carlisle, Fulton, Graves, Hickman, Marshall and McCracken counties. Ohio excludes Crawford, Hancock, Lucas, Marion, Ottawa, Sandusky, Seneca, Wood and Wyandot counties. We serve all counties in Indiana and Tennessee. 

You May Be Interested In

Agricultural Loans

A range of loans* designed with your operation in mind.


We specialize in crop, livestock and dairy insurance.


Smart solutions help get more done.

The Power of a Cooperative

A customer-owned lender is a locally-owned lender.